General Recommendation Letter

General Recommendation Letter – Guidelines & Best Practices

A strong recommendation letter plays a vital role in academic and professional applications. Whether you are writing a letter for graduate school admissions or job applications, the letter should be detailed, insightful, and personalized.

For academic recommendation letters, admissions committees value letters that provide a clear assessment of the applicant’s intellectual abilities, work ethic, communication skills, and potential for success. Below are key guidelines for writing an effective recommendation letter.

Guidelines for Writing a Recommendation Letter

1. Relationship with the Applicant

✔ How long have you known the applicant?
✔ In what capacity have you worked with them (professor, employer, mentor, etc.)?
✔ How well do you know their academic and professional performance?

2. Intellectual Abilities & Academic Performance

✔ How do you rate the applicant’s overall intelligence and critical thinking skills?
✔ Does the applicant learn and retain information effectively?
✔ What is your assessment of their analytical, logical, and problem-solving skills?
✔ Can they handle complex or abstract concepts?
✔ Do they demonstrate creativity and innovation?
✔ Have any special circumstances (e.g., financial, social, or academic background) impacted their academic performance?

3. Knowledge & Expertise in the Field of Study

✔ What is the depth and breadth of their knowledge in their field of study?
✔ Are they experienced in research and practical applications?
✔ Do they possess strong laboratory techniques or technical skills (if applicable)?

4. Communication & Writing Skills

✔ Is the applicant an effective writer?
✔ Does their written work demonstrate clarity, organization, and strong English language skills?
✔ Are they articulate in oral communication and confident in expressing their ideas?

5. Work Ethic, Motivation & Self-Discipline

✔ Is the applicant persistent, efficient, and highly motivated?
✔ Can they work independently and manage projects with minimal supervision?
✔ Is there any reason to doubt their commitment to their field of study or career goals?

6. Leadership, Maturity & Personal Effectiveness

✔ Does the applicant exhibit maturity and emotional intelligence?
✔ Are they well-respected by peers, colleagues, and faculty members?
✔ Would you personally choose this applicant for a graduate program or job under your supervision?

7. Potential for Graduate Studies & Career Success

✔ How would you predict their performance in graduate school or professional roles?
✔ Do they possess any specialized skills or expertise in their field?
✔ How does this applicant compare to others you have recommended in the past?

How to Write an Effective Recommendation Letter

✅ Keep it Structured & Professional

  • Start with a strong introduction explaining your relationship with the applicant.
  • Use specific examples to support your evaluation.
  • End with a clear summary and a strong endorsement of the applicant.

✅ Be Honest & Insightful

  • Provide genuine feedback that highlights the applicant’s strengths.
  • Address any weaknesses objectively and constructively.

✅ Use a Formal Tone & Format

  • Follow a business letter format with a proper salutation and closing.
  • Keep it concise yet detailed (1-2 pages recommended).